The Executive Assistant will provide high-level administrative and operational support to the Executive Director/Founder, and to the Regional Development Directors (RDD’s). This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while ensuring smooth day-to-day operations. The Executive Assistant will act as a central point of coordination for communications, administrative functions, and RDD’s support team.

Executive & Founder Support

- Manage the Founder Carole Ward’s calendar, travel arrangements, and scheduling

- Screen and prioritize correspondence, calls, and requests on behalf of the Founder

- Prepare meeting materials, reports, presentations, and follow-ups for executive-level meetings

- Maintain confidentiality while handling sensitive information

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Support for Regional Development Directors (RDDs)

- Provide administrative support for fundraising, donor relations, and partnership engagement efforts

- Assist with the preparation of grant applications, proposals, and reports

- Coordinate communications, scheduling, and event logistics across regional teams

- Track and follow up on action items to ensure accountability across development initiatives

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Administrative & Operational Duties

- Maintain organizational records, filing systems, and databases

- General operations with documentation and reporting

- Assist with board communications, including scheduling and preparation of materials

- Facilitate internal communication between departments to streamline workflows

- Support planning and execution of organizational events and key initiatives

- Bachelor’s degree preferred, or equivalent work experience

- 3+ years of experience in executive support, administration, or nonprofit leadership support

- Strong organizational, project management, and time management skills

- Excellent written and verbal communication abilities

- Proficiency with Microsoft Office Suite, Google Workspace, and CRM/databases

- Demonstrated ability to work independently, handle multiple priorities, and exercise sound judgment

- Highly professional with strong interpersonal skills

- Adaptable, proactive, and resourceful in problem-solving

- Ability to handle confidential information with integrity